This program provides for online vendor registration directly from your
agency website. Your agency's existing vendors, as well as new vendors,
who register through your website portal are uniquely "tagged"
to your agency. This vendor database becomes a permanent part of your
expanding agency record and is retrievable at any time.
The vendor database may be accessed by authorized users within your agency
from the Vendor Management link to the left of your ePortal Home Page.
Image #1 displays an example of your agency ePortal.
By clicking on the link VENDOR MANAGEMENT you will be taken to the screen
seen in Image #2. Here, you are presented with two options. SEARCH AGENCY
VENDORS allows you to view a complete list of your agency vendors or search
for a specific vendor using various search fields. SEARCH NATIONAL VENDOR
DIRECTORY allows you to query the entire database of vendors listed with
Prime-Vendor.com.
Select SEARCH AGENCY VENDOR DIRECTORY and click the button marked NEXT
to see Image #3. You can search your agency-specific database by name,
address, city, phone or fax numbers, zip code, company officer or contact,
and commodity or service codes.
Additionally, vendors may be profiled based on ethnic group or business classification such as small business
or woman-owned business. For a sample screen of an agency entering search
criteria see Image #4. You may choose multiple groups or classifications
to create a list for a specific bid.
After filling in the appropriate search fields click NEXT. All vendors
"tagged" by your agency that meet the search criteria will be
returned, as seen in Image #5.
By clicking on the vendor's name, a window
will appear displaying the selected vendor's company information as seen
in Image #6. For a more detailed view of the vendor's profile click on
the button marked VENDOR DETAILS located at the top of the open window.
Vendors who register complete a comprehensive commodity and service profile.
Image #7 offers a sample of a typical vendor entry screen. There are no
limitations on the number of classifications a vendor may have. The primary
classification code is NIGP. Vendors may also create commodity and service
profiles using SIC, NAICS, FSC, and UN/SPSC classifications. Vendors may
have multiple classifications using various codes as required by other
federal, state and local agencies.
Vendors are automatically assigned a vendor or client number. Additionally
you may assign your own agency-specific number. This can mirror any current
vendor numbering system employed by your agency and provide a continuation
of the traditional vendor identification methods you currently use.
The vendor registration process requires vendors to complete, and attach,
a signed W-9 form to their vendor profile. Additionally city, county,
state, federal minority or small business certification forms may also
be attached. These forms create part of the vendor's permanent record
and may be accessed by your agency when required.
Registered vendors are assigned a client number, login name and password.
Utilizing this information, vendors may access their vendor accounts
and update their company profiles with new or supplementary information.
Change of address, phone or fax numbers, revised commodity profile,
new contact persons, e-mail address, etc. are all accessible to the
vendor for revision purposes.
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