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Contract Administration
Contracts Management | Contracts Catalogue

Creating a New Contract

Entering the Contract

The CONTRACT MANAGER section of your eProcurement system is the central repository for contracts established by your agency. Authorized users may create and manage your agency contracts. The system provides on-line access for all departments and agencies within your organization. Contracts items are displayed in our eCatalogue system, which provides detailed product description, product image, and shopping basket ordering. Contract users may select contracts from a contract index or utilize simple search features for immediate access to specific products within any contract. The system allows contract administrators to share cooperative contracts with select agencies in other jurisdictions. The Contract Manager system allows you to compile contract usage reports throughout your organization.

Entering a New Contract:

To begin managing your online contracts click on the CONTRACT ADMINISTRATION link on the left menu of your agency ePortal. You will be taken to the 'Contract Administration' screen seen in Image #1. You are presented with a number of options on this screen. To begin setting up a new contract, click on the radio button next to the words POST CONTRACT followed by the NEXT button.

Image #2 offers an illustration of the contract information entry template (Step 1). Here you will add the contract's basic information, including the TITLE, CONTRACT #, START / END DATE, and BUYER. Note that the agency's information has been automatically placed within the template. Selecting the pull down menu within the buyer box will allow you to change the buyer for this contract.

Once the contract's basic information has been entered, click on the SAVE button, as seen in Image #3. You will be asked if you want to proceed to the next step of the contract creation process. Click YES to continue.

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