Public Agency Services
Administering bids, quotes and RFPs is time-consuming and expensive. Prime Vendor provides a free service for government agencies that streamlines the procurement process by allowing agencies to manage the bid/proposal process electronically.
Distribute traditional hard copy bids, or utilize our systems online. Bidding portal utilizing a secure lock box for formal solicitations. Automatically analysis award results for best value.
We automatically notify vendors of your bids and RFPs via email and we track all vendor bid activity online to verify that vendors have received bid documents and addenda.
Since 1995 Prime Vendor has provided the Department of Defense secure transmission of purchase orders, shipping documents, and vendor invoices with thousands of federal contractors. Prime Vendor is certified by the DoD as a Value Added Network authorized to transmit secure and sensitive documents. We can utilize various encryption methodologies, and multiple file types such as EDI, XML, flat files, etc.
Our programs optionally allows you to directly communicate with your vendors. The system acts as a catalyst between your current financial program and your vendor community. Providing bi-directional communication of purchase orders, vendor invoices, and other ordering and delivery communication.
Additionally this adds a significant level of security to your system by channeling and limiting the number of outside connections through one source.
On-Line Contract Awards catalog allows all departments to view your agency awarded contracts, create shopping basket orders, create requisitions or send purchase orders when authorized.
Vendor clients are provided a secure ePortal from which they can conduct business with your agency. Receive traditional hard copy bids, or participate in on-line bidding opportunities. Manage their company information, select commodity codes, create and manage award catalogs, and receive purchase orders, or submit invoices.
We provide your agency access to a agency specific vendor data base. You may view, print or download information for all vendors who have registered with your agency.
